PrintWISE

Documentation production is one of the most environmentally intensive activities in the world, and paper remains the preferred way for businesses to convey information. This preference wastes money, time and resources. By managing output, you can reduce consumption of natural resources and the volume of non-recyclable materials that end up in landfills.

PrintWISE software is a print tracking and document accounting solution that gives you the insight to be smarter about how you print. The solution allows you to reduce print expenses, eliminate wasteful printing, deploy equipment for maximum efficiency and contribute to a better environment by tracking, analyzing, controlling and reporting every document that any employee sends to any networked printer, copier or multi-function device.

All in a single solution

PrintWISE seamlessly integrates into your existing IT infrastructure. It works with the networkable printers, copiers and multi-function devices from all leading manufacturers. And easily scales from small, single server sites to multi-location enterprises with thousands of printers and tens of thousands of users.

Monitoring, measure and manage your true output expenses

PrintWISE is a software-based print tracking and document accounting solution that lets you reduce print expenses, eliminate wasteful printing, deploy equipment for maximum efficiency and even contribute to a better environment. PrintWISE lets you track, analyze and, if necessary, allocate the expenses for every document that any employee sends to any networked printer, copier or multi-function device.

Key benefits include:

• Reduce the expense of equipment over-buying and under-use
• Optimise value, effectiveness and economy by choosing the best device for each job
• Eliminate unauthorised printing and copying, while still providing users the convenience to print on demand
• Make colour printing more available, while keeping it affordable
• Allocate output costs to users, departments, projects or clients
• Increase document output security
• Learn exactly how printers and copiers are being used
• Match device deployment to workflow requirements
• Reduce IT support requirement
• Leverage existing multi-vendor equipment to new levels of efficiency

Ease of use

With PrintWISE, you achieve effective user-level print and copy tracking without interrupting the way your business works.

Accurate cost allocation and recovery

Workers can accurately charge documents to specific department or cost center codes. Plus, you can easily account for documents attributes such as file or paper size, media type, colour, duplexing, stitching and more. Or create different charging schedules for internal and external customers to simultaneously track true printing costs and cost allocation.

Rules set by you

Control who may print to which devices and how much output they may produce. Easily defined rules can automatically delete, hold or re-route print jobs – limiting the use of desktop printers, optimising use of black and white printers, extracting maximum value from high-volume machines, and assuring the cost-effectiveness of colour systems.

Extensive reporting capabilities

Summary, detailed and total activity reports – by user, department, allocation code or device – give you new insight into your printing and copying operations. Analyse users’ document production activity, determine which machines are over- or under-utilized and recognise peak usage periods. For more informed decisions on equipment deployment and acquisition.